Full Paper Submission

All authors have been informed about the acceptance of their abstracts. The submission of a full paper is required for all presenters, both oral and poster. The recommended length is 5-8 pages. The papers will be distributed in time for the conference.

The deadline for the submission of the camera-ready full papers is extended until March 16, 2026.

Please note that we are using the standard IEEE paper template, it can be downloaded below both in docx- and in Latex-format.

Downloads

Word – Template: Download here (.docx/30 KB)

Latex – Template: Download here (.zip/759 KB)

Please upload your full paper here:
https://www.conftool.org/eurosime2026

Accepted papers will be submitted for inclusion into IEEE Xplore subject to meeting IEEE Xplore’s scope and quality requirements.

You need to submit your full paper in pdf format. Please make sure to use the IEEE paper template provided on this page. All full papers must go through the IEEE PDF eXpress Checker before being submitted via ConfTool. The conference ID for the IEEE PDF eXpress checker is 69483X. While you are uploading your camera-ready paper to ConfTool, you will also be asked to identify the presenting author and to provide a short bio of him or her.

Contact
In case you experience any problems with the submission process, please contact us at office@eurosime.org.

Presentation Guidelines for Oral Presenters

The program is already available online; however, a few changes may still occur. Please check the program again shortly before the conference to see whether there have been any changes in the session your contribution has been assigned to.

Authors whose contributions have been accepted as oral or keynote presentations are kindly asked to upload their presentation slides as a PPTX or PDF file to ConfTool by 7:00 p.m. on the evening before their presentation. The upload option in ConfTool will be activated at the end of March. There is no slide template for oral and keynote presentations, but please lay out the slides in 16:9 format. The conference office will upload the presentations submitted via ConfTool to a cloud folder that will be accessible from the laptops provided in the session rooms.

Oral and keynote presenters are kindly asked to arrive in the session room 10 minutes before the start of the session and introduce themselves to the Session Chair. If you upload your presentation by the deadline, there is no need to bring it with you to the conference. If your slides are not ready by then, please bring them on a USB drive and upload them to the cloud yourself before the start of your session.

Oral presentations are scheduled for 20 minutes, including 3–5 minutes for questions and answers. Keynote presentations are allocated 30 minutes, also including 3–5 minutes for Q&A. Before each presentation, the Session Chair will briefly introduce the presenting author. If the presenting author’s CV was not submitted during the paper upload, please provide a printed copy to the Session Chair before the start of the session.

Presentation Guidelines for Poster Presenters

The Interactive Poster Session will take place on April 21, 2026 from 8:30 to 10:30 a.m. (see program). During the Interactive Poster Session, poster authors are asked to stand next to their posters so that participants can approach them with questions.

Poster presenters are kindly asked to use this template, it is not obligatory but recommended. It is important that you follow these guidelines when creating your poster:

• Format A0 (84.1 x 118.9 cm, portrait style)
• No font smaller than 18 pt
• Use bullet points, avoid long narrative text
• Pictures and diagrams in good resolution

The conference office will be happy to take care of printing your poster. This service is free of charge. To do so, we need to receive the final version of your poster by April 8, 2026. Please upload your poster as a PDF file in ConfTool. The upload option in ConfTool will be activated in mid-March. Please ensure a minimum resolution of 150 dpi. In addition, kindly leave 3 mm of bleed on all four sides and include crop marks in the print file.

If you submit your poster to us for printing after April 8, 2026, we will unfortunately have to charge you for the printing costs. The exact amount will be announced shortly.

If you prefer not to use our poster printing service and would like to arrange the printing yourself, that is of course also possible. In that case, please hand in your poster directly at the check-in desk on the first day of the conference.

Assistance for hanging the posters will be available. All posters have to be picked up by Wednesday afternoon, they will not be kept. The posters will be mounted using tape. Please note that minor damage may occur when removing them.